Administrative assistant

Work location : MontrealPermanentFull-time

Deadline : 8 January 2025

Want to join a team of experts ignited by a total rewards mindset? Curious about the NB Experience and values? Then show us what you’re made of!

Our team is looking for an Administrative Assistant to fill a permanent full-time position for our Montreal office. The incumbent’s duties will be as follows:

Responsibilities

Respect the highly confidential nature of the requests;
Organize, coordinate and schedule internal and external meetings;
Act as a point of contact for internal and external clients and provide outstanding customer service;
Manage the schedules of a few consultants;
Manage administrative work and requests according to NB standards;
Communicate effectively with collaborators;
Manage several projects simultaneously;
Draft and send emails, memos, letters and forms in line with NB standards;
Work within the deadlines for processing requests;
Provide on-site assistance to consultants for meetings;
Prepare and submit expense reports.

Requirements

A vocational diploma in office administration or an attestation of college studies in office administration, or at least five years of relevant experience;
Experience in a consulting firm would be an asset;
Experience working in a professional services firm is an asset;
Proficiency in using CRM, ByD (SAP) and M-Files is an asset;
Telework is allowed, but a minimum presence of 3 days per week in the office is required according to the schedule established among the assistants.

Abilities

Commitment to Normandin Beaudry’s values: excellence, respect, initiative, collegiality;
Excellent customer service skills;
Excellent command of Word, Excel, PowerPoint and Outlook;
Proficiency in French and functional English in both spoken and written forms, as the person in the position will be communicating with clients whose business language is English;
Ability to prioritize and multitask;
Autonomy in task management;
Keen organizational skills;
Sense of responsibility and accountability for your actions;
Sound judgment;
Ability to work as part of a team and independently;
Interest in legal aspects (contracts, agreements, regulations, laws).

Interested in the position? Eager to get acquainted with the NB Experience? By joining our team, you’ll be involved in ambitious and stimulating projects and have the opportunity to develop your skills and grow in a collaborative and caring environment. Feel free to contact us. Send your CV to apply@normandin-beaudry.ca.

Anyone can apply.

At Normandin Beaudry, we recognize that some groups face systemic barriers that create inequality in employment. That’s why we have made a commitment to our employees and candidates to reduce such inequality.

We honour this commitment through multiple initiatives, such as continually improving our hiring process. This includes putting in place mechanisms to mitigate unconscious bias, diversifying the networks on which we post our job offers and raising all our employees’ awareness through training.

Normandin Beaudry fosters an inclusive work environment where the respect of others and their differences is valued. We are looking for applicants of various backgrounds in order to build a diverse and value-added workforce for the firm. If your circumstances require special accommodation during the hiring process, please email us at experiencenb@normandin-beaudry.ca.

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Our coordinates

general@normandin-beaudry.ca

Montreal

630 René-Lévesque Blvd. West, 30th floor
Montreal, QC H3B 1S6

514-285-1122

Toronto

155 University Avenue, Suite 1805
Toronto, ON M5H 3B7

416-285-0251

Quebec City

1751 du Marais Street, Suite 380
Quebec City, QC G1M 0A2

418-634-1122