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Administrative Assistant

Work location : MontrealPermanentFull-time

Deadline : 26 April 2024

At Normandin Beaudry, we recognize that some population groups face systemic barriers that create inequality in employment. That’s why we have made a commitment to our employees and candidates to reduce such inequality.

We honour this commitment through multiple initiatives, such as continually improving our hiring process. This includes putting in place mechanisms to reduce unconscious bias, diversifying the networks on which we post our job offers and raising all our employees’ awareness through training.

 

We are looking for an Administrative Assistant to fill a permanent full-time position for our Montreal office. The incumbent’s duties will be as follows:

Responsabilities

  • Manage administrative work and requests according to NB standards
  • Organize, coordinate and schedule internal and external meetings (schedule management)
  • Act as a point of contact for internal and external clients and provide outstanding customer service
  • Draft and send emails, memos, letters and forms in line with NB standards
  • Communicate effectively with collaborators
  • Update and maintain client contact lists
  • Coordinate and monitor monthly billing and modifications with attention to detail
  • Prepare and submit expense reports
  • Manage several projects simultaneously
  • Provide assistance to consultants for meetings
  • Work under high pressure to meet required deadlines
  • Respect the highly confidential nature of the requests

Requirements

  • A vocational diploma in office administration or an attestation of college studies in office administration, or at least two years of relevant experience
  • Experience in group benefits or healthcare (asset)
  • Experience working in a professional services firm (asset)
  • Proficiency in using CRM, ByD (SAP) and M-Files (asset)
  • Telework is allowed, but an in-office presence is required according to a schedule set by the administrative assistants

Skills

  • Commitment to Normandin Beaudry’s values: excellence, respect, initiative, collegiality
  • Excellent command of Word, Excel, PowerPoint and Outlook
  • Proficiency in French and English
  • Excellent customer service skills
  • Ability to prioritize and multitask
  • Proven adaptability
  • Keen organizational skills
  • Sense of responsibility and accountability
  • Sound judgment
  • Independence, resourcefulness and curiosity
  • Ability to work as part of a team and independently

Fluency in written and spoken English is required as the incumbent will have frequent dealings with clients whose business language is English.

 

If this is your dream job—even if you don’t have all the qualifications—send your CV to the NB Experience team at candidature@normandin-beaudry.ca and tell us how you could contribute to our success.

 

This position is open to all.

 

Only selected applicants will be contacted.

 

Normandin Beaudry fosters an inclusive work environment where the respect of others and their differences is valued. We are looking for applicants of various backgrounds in order to build a diverse and value-added workforce for the firm. If your circumstances require special accommodation during the hiring process, please let us know by email at experiencenb@normandin-beaudry.ca.

 

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    Our coordinates

    general@normandin-beaudry.ca

    Montreal

    630, René-Lévesque Blvd. West, 30th floor
    Montreal, QC H3B 1S6

    514-285-1122

    Toronto

    155, University Avenue, Suite 1805
    Toronto, ON M5H 3B7

    416-285-0251

    Quebec City

    1751, du Marais Street, Suite 300
    Quebec City, QC G1M 0A2

    418-634-1122