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Administrative and Operations Assistant

Work location : TorontoPermanentFull-time

Deadline : 9 August 2024

At Normandin Beaudry, we recognize that some population groups face systemic barriers that create inequality in employment. That’s why we have made a commitment to our employees and candidates to reduce such inequality.

 

We honour this commitment through multiple initiatives, such as continually improving our hiring process. This includes putting in place mechanisms to reduce unconscious bias, diversifying the networks on which we post our job offers and raising our employees’ awareness through training.

 

Want to join a team of experts ignited by a total rewards mindset? Want to live the NB Experience? Then show us what you’re made of!

 

To support our Toronto office with daily operations and liaise with our Montreal head office, we’re looking for an Administrative and Operations Assistant.

 

The incumbent will be required to:

Requirements

  • Greet clients and providers and prepare conference rooms for in-person and hybrid meetings
  • Order lunches for internal and client meetings or social events according to our policies
  • Oversee general office maintenance:
    • Kitchen clean-up: refrigerator, microwave, dishwasher, table, etc.
    • Ensure that maintenance is carried out by the building administration, in accordance with the terms of the lease.
    • Place service calls for various needs: lights, carpeting, etc.
    • Manage employee and visitor access cards in accordance with our policies and those of the building.
  • Manage the Toronto inventory of IT equipment in collaboration with IT team
  • Coordinate activities related to server maintenance, access points and other requests with our IT support provider
  • Manage and order office supplies, beverages and snacks
  • Assign and set up workstations for new employees and visitors
  • Provide support for social events
  • Make business travel arrangements according to our policies and procedures
  • Produce and review various Word documents, Excel spreadsheets and PowerPoint presentations according to Normandin Beaudry standards
  • Assist with client invoicing
  • Ensure office compliance with health and safety procedures
  • Take part in office management with the building maintenance department (emails for fire alarm system maintenance, repairs, etc.)

Competencies

  • Hands-on experience with MS Office Suite (particularly Word, Excel and PowerPoint)
  • Familiarity with office equipment, such as printers and fax machines
  • Basic math skills
  • Solid time management skills with the ability to prioritize tasks
  • Excellent verbal and written communication skills
  • Adherence to Normandin Beaudry’s values: Excellence, respect, initiative, collegiality.
  • Fluency in oral and written English (mandatory)

Interested? Send your resume to Normandin Beaudry’s Human Resources team at apply@normandin-beaudry.ca.

Only selected candidates will be contacted.

This position is open to all.

Normandin Beaudry fosters an inclusive work environment where the respect of others and their differences is valued. We are looking for applicants of various backgrounds in order to build a diverse and value-added workforce adhering to the firm’s values: excellence, respect, initiative and collegiality. If you have a disability that requires special accommodations adapted to your situation during the hiring process, please email us to let us know at experiencenb@normandin-beaudry.ca.

 

 

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    Our coordinates

    general@normandin-beaudry.ca

    Montreal

    630, René-Lévesque Blvd. West, 30th floor
    Montreal, QC H3B 1S6

    514-285-1122

    Toronto

    155, University Avenue, Suite 1805
    Toronto, ON M5H 3B7

    416-285-0251

    Quebec City

    1751, du Marais Street, Suite 300
    Quebec City, QC G1M 0A2

    418-634-1122